Abertillery Aikido Club. Bushinkai.

Constitution

1 Name
2 Aims and Objectives
3 Membership
4 Subscriptions and Finance
5 Club Officials
6 Duties of Club Officials
7 Meetings
8 Voting
9 Constitutional Changes
10 Clubs Complaints Procedure
11 Discipline



1.0 Name of the Club

1.1 The Club's name shall be the Abertillery Aikido Club. (Bushinkai) Referred to here after as the "Club".

2.0 Aims and Objectives of the Club
2.1 The aim of the Club is to teach Traditional Aikido in a safe and disciplined environment.

3.0 Membership of the Club
3.1 Membership of the Club will be open to all over the age of eighteen years of age.
3.2 It is the Club President's right to turn down or cancel membership to members of the club on medical or any other grounds. This being based on the welfare and safety of the individual and that of other club members.
3.3 Individuals who are not members of the SGT will not be able to participate in Club activities unless prior agreement has been given by the committee.
3.4 Club members must act according to the Dojo etiquette guidelines, as set out in the Dojo & gradings document.


4.0 Club subscriptions and Club Finance

4.1 A membership fee is required from all Club members to join the SGT. The Club's committee will determine this fee and are responsible for its collection.
4.2 Club members shall receive no direct or indirect payment, except for legitimate expenses incurred in connection with Club business.
4.3 Any expenditure on social activities shall be in accordance with the regulations approved by the committee.

4.0 Club Officials

5.1 An executive committee will conduct the Club's administration. This committee shall not operate autonomously. Planning activities, buying equipment and administrating other Club matters must satisfy all Club members.

5.2 The committee with consist of the following members:
President
Chairman
Secretary
Treasurer

5.3 The executive committee will serve for one complete year.
5.4 Committee elections should be conducted in the first week of each April. The new committee should serve alongside the old committee for the remainder of April to promote the efficient 'hand - over' of the Club and to provide a period of apprenticeship for the new committee, overseen by the existing committee.
5.5 In the event of insuffient numbers interested in standing for election, the Dojo-Cho will take control of the club, until the following year. This will continue to happen, until there is suffient numbers to form a committee.

6.0 Duties of Club Officials

6.1 The Club President is responsible for:
· Ensuring that all Club Good practice guidelines are followed.
· Providing adequate provision for all members in the program of events.
· Providing a high standard of instruction and leadership for the members.
· Maintaining the ongoing good standards of safety.
· Keeping a record of the details and experience of all Club members.
6.2 The Club Secretary is responsible for:
· Administering the membership of the Club.
· Providing a full and detailed list of Club members to the SGT.
· Other duties decided by the committee.
· Ensuring affiliation with the Governing Body.
· Ensuring Insurance with the Governing Body.
· Dealing with the Governing Body for organisation of Gradings.
6.3 The Club Treasurer is responsible for:
· Collecting Club membership fees
· Collecting Insurance/Affiliation fees
· Administering the Clubs finances.
· Producing the Club's annual budget proposal.
· Other duties as agreed with the Club Committee.
· Organising and overlooking Club social events

7.0 Meetings

7.1 Meetings will be held at least twice a year, outside of the elections in the month of April.
8.0 Voting

8.1 This will take place for election of Club Officials and any issue that the Club deem to be of importance.
8.2 Only Club members will be entitled to vote.
9.0 Changes to Club Constitutions

9.1 Changes can be implemented if approved by the committee and a two thirds majority is obtained at an annual or ordinary meeting of the Club.

10.0 Club complaints Procedure
10.1 This procedure has been created to allow Club members to raise complaints about issues, which might include the following:

The safety of the club activities.
Poor standards of instruction or leadership.
The standard of the equipment used for Club activities.
Poor Club administration.
The Lack of suitable activities for their level of participation.
Disregard of Equal Opportunities.
10.2 Complaints concerning club safety or operational matters should initially be addressed to the Club Chairman. If this does not prove satisfactory a written complaint should be made to the Chairman or the Secretary. A reply will be received within ten days. If the reply is unsatisfactory then a committee meeting will be held with all members present, where the issue will be resolved if possible.

11.0 Discipline

11.1 The club committee will decide what action should be taken with regards to discipline. If a grave action is brought to light, Police action may be taken.
11.2 The Club upholds a 'closed Dojo policy'. All visiting students/Instructors must follow our Dojo's etiquette rules. Failure to do so, would result in that person/s being asked to leave.
11.3 It is paramount, all visiting Students/Instructors contact the Dojo-Cho for permission to attend the Dojo. Students/Instructors turning up unannounced will be allowed to spectate the class, but training will not be allowed for that session.